CAO and Clerk's Office

CAO and Clerk's Office
The CAO and Clerk's Office is responsible for recording, without note or comment, all resolutions, decisions and other proceedings of the Council.
The Department is required to keep records of all by-laws and the minutes of the Council. The Town Clerk is a Statutory Officer of the Corporation and is assigned duties by various Provincial Statutes, including the Municipal Act, the Municipal Elections Act, the Planning Act, the Ontario Heritage Act and the Vital Statistics Act.
The duties include issuing marriage licenses, processing death registrations, Commissioner of Oaths, issuing various permits and licenses for the Corporation of the Town of Renfrew.
The Clerk is the Returning Officer for municipal elections.
APPOINTMENTS ARE MANDATORY for Marriage Licenses, a Commissioner of Oaths, and for the various licenses/permits issued by the Department.
Contact Information
Telephone 613-432-4848
Fax 613-432-7245
Email info@renfrew.ca
Commissions
What documents can be commissioned by the Town of Renfrew Commissioners?
- Planning applications
- Legal name change application
- Name Change and/or Sex change documents and application
- Declaration affirming parentage
- Election to change name of child under the age of 12 (Service Ontario form)
- Vehicle ownership transfers - sworn statement for a transfer of a used vehicle in the Province of Ontario
- Pension purposes - Attestations a is alive and confirming residency
- Delayed birth registrations
- Application to amend birth registrations
- Lost passport
- Common law or single status affidavids
- Statement of conscience or religious belief - immunization of schools pupil act
- Municipal planning applications related to matters within the geographical limits of the municipality
- Consent letters for children travelling out of the country
What documents cannot be commissioned by Town of Renfrew Commissioners?
- Wills, living wills, codicils (amendments) to wills
- Powers of Attorney
- Certify True Copies
- Divorce, separation or cohabitation documents
- Custody documents
- Real estate documents inculding transfer of land
- Estate settlement documents
- Documents related to finance (banking information, RRSP, etc.)
- Court, legal and/or civil issues related documents
What do I need for Proof of Identity (only one document is required)
- Passport - Canadian/Foreign
- Canadian Citizenship Card with photo
- Canadian Permanent Resident card with signature
- Record of Landing (IMM 1000)
- Confirmation of Permanent Resident accompanied by a valid passport from country of origin
- Report pursuant to the immigration and refugee protection act with photo
- Student Authorization/Work Permit
- Employment Authorization/Work Permit
- Visitor Record
- Temporary Resident's Permit
- Secure Certificate of Indian Status Card
- Drivers license or enhanced driver's license
Marriage Ceremonies
Marriage Ceremonies are conducted on Thursdays and Fridays 9:00 a.m. - 3:00 p.m. by appointment only.
The Town of Renfrew has a Marriage Information Package for all ceremonies conducted by our Marriage Officiants.
In the Province of Ontario, couples require a Marriage Licence issued by one of Ontario’s municipalities in order to get married. The Marriage Act, R.S.O. 1990, c. M.3 is the legislation that governs the procedures for getting married in Ontario. It also provides authority to Municipal Clerks and their designates to issue marriage licences and conduct marriage ceremonies.
Civil ceremonies will be conducted by an appointed Marriage Officiant of the Town of Renfrew. Couples wishing to be married in Renfrew must have an Ontario Marriage Licence (from the Town of Renfrew or another Ontario municipality) and a completed Civil Marriage Ceremony Questionnaire (included in the Marriage Information Package).
The cost for a marriage ceremony at the Town of Renfrew is $250.
Marriage License
Marriage License Information - BY APPOINTMENT ONLY
The Town of Renfrew's Clerk's Department serve the public directly by issuing Marriage Licenses.
Email Deputy Clerk Carolynn Errett at cerrett@renfrew.ca to begin the process.
You are strongly encouraged to call or email first as an appointment is required to collect information and complete the document to ensure you can get the license in a timely manner.
There are certain stipulations and requirements for marriages in Ontario and for the issuance of a Marriage license in the Town of Renfrew. Please visit the Government of Ontario's website for a Marriage Application and information - Service Ontario Website -
Please email cerrett@renfrew.ca for information on how to begin the process of obtaining a Marriage License. If you do not have email please call 613-432-4848 ext 116.
Please be advised that Marriage Licenses are processed on Wednesdays and Fridays of each week (subject to change). Repsonses to requests for applicaions will be answered on these days.
Downloads
Administration
- 2020 - 2024 Multi-Year Accessibility Plan (628 KB)
- Accessibility Policy 2021 Update (134 KB)
- Accessible Customer Service Standards Policy (202 KB)
- Accessible Employment Policy Statement (80 KB)
- Accountability & Transparency Policy (192 KB)
- Accountability and Transparency Policy (23 KB)
- Annual Status Report on Accessibility June 2021 (902 KB)
- Asset Managment Plan (3.32 MB)
- August 2023 Free Skates (431 KB)
- August 2023 Newsletter (3.32 MB)
- August 29th, 2023 Council Summary (165 KB)
- Candidate Nomination Package - Combined (3.03 MB)
- Community Showcase Evening 2023 (495 KB)
- Complaint Form (796 KB)
- Complaint Policy (185 KB)
- Conflict of Interest - Registry 2021 (71 KB)
- Council Code of Conduct (429 KB)
- Council Code of Conduct - Request for Investigation Form (154 KB)
- Council Presentation to Grant Lavallee - Sept. 26th, 2023 (317 KB)
- Council Summary - August 8th, 2023 (166 KB)
- Council Summary - September 12, 2023 (228 KB)
- Delegation to Council (165 KB)
Delegation to Council - Design of Public Spaces Accessibility Statement (78 KB)
- Digital Sign Policy (229 KB)
- Drinking Water Quality Management System (DWQMS) Policy ()
- Employment Opportunity - Revenue Coordinator (192 KB)
- Fall Program 2023 Flyer (182 KB)
- Feedback Accessibility Statement (75 KB)
- Flag Policy (335 KB)
- Formatting of Documents Accessibility Statement (75 KB)
- Grants to Community Partners Application 2023 (80 KB)
Find the application form from the Town of Renfrew for Grants to Community Partners - Grants to Community Partners Policy (261 KB)
- Hunter Gate Park (125 KB)
- Joint delegation at 2023 AMO Conference (142 KB)
Photo (left to right): Renfrew Mayor Tom Sidney, Parliamentary Assistant to the Minister of Infrastructure Amarjot Sandhu, Arnprior Mayor Lisa McGee, Arnprior Councillor Billy Denault, Whitewater Region Mayor Neil Nicholson and Whitewater Region Councillor Connie Tabbert. - July 2023 Newsletter (3.62 MB)
The July 2023 newsletter for the Town of Renfrew. - June 2023 Newsletter (2.15 MB)
The June edition of the newsletter for the Town of Renfrew. - Kindergym-Fall 2023 (93 KB)
- Marriage Ceremony Package (362 KB)
- Marriage License Application (87 KB)
- Mayor Sidney presents scroll on Recovery Day 2023 (305 KB)
- Municipal Complaint Policy (988 KB)
- Municipal Grants Policy (401 KB)
- Notice of Public Information Centre (PIC) Town of Renfrew O’Brien Road (Highway 60) Reconstruction (190 KB)
- Park Closed for Renovations (187 KB)
- Press Release - Town Hall Renovations Update - July 2023 (199 KB)
- Proclamations Policy (148 KB)
- Procurement Accessibility Statement (79 KB)
- Procurement Policy (354 KB)
- PUBLIC NOTICE - COMMEMORATIVE NAMING REQUEST FOR LOCAL PARK (457 KB)
- Public Notice Policy (243 KB)
- Renfrew Fall Program Guide-2023 (4.95 MB)
- Renfrew Special Council Meeting Summary - July 7th, 2023 (211 KB)
- Renfrew Town Council Highlights - June 27th, 2023 (216 KB)
- Renfrew Town Council Summary - June 13th, 2023 (241 KB)
- Renfrew Town Special Council Summary - September 19th, 2023 (206 KB)
- Revenue Coordinator - Job Description (1.00 MB)
- Service Animals and Support Persons Accessibility Statement (79 KB)
- Signed Acknowledgement for Employees Polices Read and Understood (82 KB)
- Summer 2023 Day Camp (161 KB)
- Temporary Disruptions Accessibility Statement (74 KB)
- Training Accessibility Statment (101 KB)
- Tree Canopy and Vegetation Policy (167 KB)
- Vacancy for Renfrew Public Library Board (11 KB)
Vacancy for Renfrew Public Library Board - Vendor Disqualification Policy (204 KB)
The Town of Renfrew establishes the circumstances that may result in the disqualification of vendors from bidding on Town of Renfrew procurements. - Water Service Interruption - July 27th 2023 (209 KB)
Agendas
- Closed Council Agenda - October 26 (77 KB)
- Council Agenda October 26 2021 (688 KB)
Municipal Elections
- 2022 Candidate List (119 KB)
- 2022 Candidate List (119 KB)
- 2022 Municipal Elections - Election Signs (92 KB)
- Maximum Campaign Expenses (153 KB)
- Use of Corporate Resources for Campaigning (169 KB)
Council Agenda Packages
- August 17 Council Package (16.30 MB)
Elections
- 2022 Voter's Guide (1.36 MB)
- Acceptable Documents for Voter Identification (124 KB)
- Adam Laviolette Financial Statement (386 KB)
- Andrew Dick Financial Statement (367 KB)
- Anne Haley Financial Statement (364 KB)
- Brady Enright Financial Statement (198 KB)
- Callum Scott (387 KB)
- Candidate Nomination Package - Combined 2022 (3.03 MB)
- Certified Candidates List - 2022 - Updated (142 KB)
- Certified Candidates List - 2022 Election (142 KB)
- Certified Candidates List - 2022 Election - Updated (142 KB)
- Guy Longtin Financial Statement (392 KB)
- Jason Legris Financial Statement (230 KB)
- John McDonald Financial Statement (375 KB)
- Kathryn Windle Financial Statement (387 KB)
- Kyle Cybulski Financial Statement (361 KB)
- Maximum Campaign Expenses (153 KB)
- Michael Coulas - Financial Statement (379 KB)
- Notice of Acclamation - English Public Trustee (28 KB)
- Notice of Acclamation - English Separate Trustee (28 KB)
- Notice of Acclamation - Reeve (27 KB)
- Peter Emon Financial Statement (395 KB)
- Richard Client McWhirter Financial Statement (381 KB)
- Sandi Heins Financial Statement (404 KB)
- Susan Humphries Financial Statement (368 KB)
- Tom Sidney Financial Statement (368 KB)
Policies
- Strategic Asset Management Policy (275 KB)
Waste Water and Water Treatment Plant
- Renfrew DWS 2022-2023 Inspection Report (2.52 MB)
By-laws
Confirming By-Law
BL 46-2023 Commemorative Naming Policy
95-2022 Procedure By-Law
6-2023 Task Force Working Groups Terms of Reference Combined
General By-Laws
49-2019 Agreement with M.L.E.S
to authorize the Mayor and Clerk to enter into an agreement with Municipal Law Enforcement Services (M.L.E.S.) to provide by-law enforcement services for the Town of Renfrew
19-2016 Clean Yards By-Law
respecting the cleaning up of yards and vacant lots in the Town of Renfrew
Consolidated Fees & Charges By-Law Consolidated Fees & Charges By-Law
to establish Fees and Charges for services, activities, and the use of property provided by the Town of Renfrew
63-2013 Door-to-Door Sales
To licence, regulate and govern the sale or hire of goods or services on an intermittent or one-time basis, and the activities of a Trasient Trader.
65-2018 Joint Election Compliance Committee
to establish a Joint Election Compliance Committee and appoint committee members as required under the Municipal Elections Act, 1996, as amended
66-2017 MOU GAAC
to authorize the Mayor and Clerk to sign a Memorandum of Understanding between the Corporation of the Town of Renfrew and the Renfrew and Area Seniors’ Home Support, as represented by the Golden Age Activity Centre Advisory Committee, for funding for the years 2017, 2018, 2019, 2020 and 2021
31-2018 Municipal Funding Agreement - Main Street Revitilization
to enter into a Municipal Funding Agreement with the Association of Municipalities of Ontario (AMO) for Ontario’s Main Street Revitalization
14-2005 Noise By-Law
To prohibit and regulate certain noises within the Town of Renfrew.
36-2013 Refreshment Vehicles By-Law
Respecting the licensing, regulating and governing of vehicles from which refreshments are sold.
88-2020 Repeal Store Hours By-Law 20-2007
To repeal by-law No. 20-2007
25-2018 Sale of municipally owned property, Post Office
Sale of municipally owned property, Post Office
33-2012 Taxi By-Law
To license, regulate and govern Taxicab Owners and Drivers in the Town of Renfrew
Planning, Zoning, and Building
By-Law 46-2010 Zoning By-Law
To regulate the use of lands and the character, location and use of buildings and structures within the Town of Renfrew, pursuant to Section 34 of the Planning Act.